City Clerk

The City Clerk's Office is responsible for many diverse functions of the City acting as both an internal and external office. All City offices, residents, community associations, businesses, and industries benefit from the services offered by this Office. 


The City Clerk's office is a Passport Acceptance Facility for the U.S. Department of State and will be accepting passport applications by appointment only. 

Appointments can be made at Passport Appointment.
Passport application information can be found at Passport Application.
Passport information can be found at  

Routine service is currently 8-11 weeks processing time. This does not include mailing times which can vary across the country.

Expedited service (for an additional fee) is currently 5-7 weeks processing time. This does not include mailing times which can vary across the country. 

Keeper of Records

The City Clerk attends and records all City Council meetings. A summary report of Council's actions is prepared and distributed. The City Clerk also prepares the tentative and final agendas with the assistance of the City Manager. All public hearing notices are posted and submitted for publishing by the City Clerk's Office.

Election and Voting Information

The City Clerk can provide information on elections, voter registration, precinct locations, election inspector information and more.


As Keeper of the Records, the Clerk maintains and/or records the following City documents: boards and commissions meeting minutes; bids, summonses, lawsuits, and legal documents, property variances and deeds; and birth and death certificates. The City Clerk also processes requests filed under the Freedom of Information Act Request. Freedom of Information Act Policy.

Boards & Commissions Applications

The City Clerk receives and processes all Boards and Commissions applications. Click here to access a printable blank application to fill out and drop off or mail to the City Clerk’s Office.

Business Licensing Applications

Applications for Business Licenses and specialty licenses including amusement devices, cigarette vending machines, solicitors, temporary use vendors, auctions, carnivals / festivals, going out of business sales, mobile vendors, and house moving are filed with the City Clerk.

Administrative Liaison

In addition to these services, the City Clerk also serves as administrative liaison to several City boards and commissions. These include the Act 78 Civil Service Commission, Local Officials Compensation Commission, and the Election Commission.

Council Meetings

Beginning on August 1, 2017, all regular City Council meetings will start at 7:00 p.m.

City Council meetings are held the first and third Tuesday of each month in the City Center Council Chambers. Additionally, the “Communications from Citizens” portion of the agenda will move up to 9:30 p.m. if the business portion of the agenda has not been concluded.